Financial Aid Policy and Procedures for Awarding the University of North Carolina Asheville Athletic Grant in Aid
The Associate Athletic Director for Compliance, The Director of Financial Aid and the designated liaison in the Office of Financial Aid (Financial Aid Counselor for Athletics) share responsibility for monitoring compliance with NCAA financial aid regulations. (BYLAW, ARTICLE 15 – FINANCIAL AID)
No financial aid for any Athlete shall be awarded or adjusted without approval of the Athletic Department and Office of Financial Aid. Approval of athletic aid will be contingent upon receiving appropriate notifications by the Department of Athletics.
Financial Aid Procedure for Athletes
Athletes are strongly encouraged to complete the Free Application for Federal Student Aid (FAFSA) by the priority filing date of March 1, of each year. This will ensure the student will receive the best financial aid package should the student athlete not be awarded a full athletic grant-in-aid.
Student athletes may apply for federal financial aid to fill the gap between their athletics grant-in-aid award and the estimated Cost of Attendance (COA) budget set by the Financial Aid Office. Note that an athletics grant-in-aid does not include the component of transportation and miscellaneous expenses.
If the student is offered an athletic grant-in-aid the initial financial aid award notification may or may not include the athletic grant-in-aid. After July 1 of each year all athletic aid will be posted to the student financial aid award and adjustments may be necessary at that time to remain in NCAA compliance. (BYLAW 15.1.4) Students will receive an adjustment e-mail notifying them the adjustment as well to the Associate Athletic Director of Compliance.
In general, student athletes that are receiving financial aid will fall into one of the three categories:
Full Athletic Grant-In-Aid: covers full tuition, fees, room, board and course related books. (BYLAW 15.02.5)
Partial Athletic Grant-In-Aid: combination of athletic grant-in-aid, federal, state, any other outside aid.
Need base, Non-Athletic Institutional Aid: federal, state, institutional and any outside aid
Exception for Federal Pell Grant – A student who receives a Federal Pell Grant may also receive a full athletic grant-in-aid. Should this take the student over the Cost of Attendance (COA) the student will not be eligible for any additional aid that has a need component. (BYLAW 15.1.1)
Athletic Grant-In-Aid Applied to Student Financial Aid Award
The financial aid office will apply all athletic grant-in-aid to the student’s financial aid award July 1, for the fall term and December 1, for the spring term of each year. This will allow time for adjustments to be made before the bills are sent out.
The Athletic Department will have all information concerning the renewal letters to the Office of Financial Aid no later than May 1, of each year in order to have them ready to go out by the July 1 deadline. (BYLAW 18.104.22.168)
Non-Renewal or Reduction Letters
The Athletic Department will notify the Office of Financial Aid of all non-renewal and reduction in athletic awards no later than May 1, of each year. (BYLAW 22.214.171.124.)
The financial aid office will notify the student-athlete in writing of the opportunity for and appeal of aid that has been reduced or canceled during the period of the year, of is reduced or not renewed for the following academic year. Policies and procedures of the appeal process will be included with the written notification, including the deadline by which a student-athlete may request a hearing or letter of appeal (BYLAW 126.96.36.199)
Athletic Endowed Scholarships
The Athletic Department will notify the Office of Financial Aid no later than April 1, of each academic yearthe recipients of the UNC Asheville endowed scholarships selected by the Athletic Department.
Written Statement Requirement
Athletic Grant-In-Aid recipients will receive a written statement of the amount, duration, conditions and terms of the athletic award. This award will be signed (hand written) by the Director of Financial Aid and the Athletic Director.
Financial Aid Reports
Reports of the financial aid awarded to student athletes can be obtained on the shared drive that runs in the nightly process.
Summer School Awards
It is necessary to make an additional award for summer term (BYLAW 188.8.131.52.1) and the amount of a summer award must be the same percentage as the initial athletic award.